Navigation Exercise - PGDERP

We have reviewed the features and general introduction to ByD in our last lecture. We also installed ByD software, and reviewed presentations about Navigation in ByD product. All the presentations for ByD are available at our shared folder on Google Drive at http://goo.gl/k0Ewqt.

At the shared folder, you will also find a PDF document titled "4 Navigation_EN_US". This document gives instructions for doing few simple tasks in ByD. After completion of all the tasks please submit the form http://goo.gl/ZPqpN3

Project Management with SAP ByD for PGDERP

Welcome to College of Engg, Pune.

The course is offered by the Aa Ab Laut Chalen initiative of IIT Alumni Canada members to introduce this fast growing technology area in the past 2 decades to students in India. The course is developed and being supported by SAP University Alliance program. SAP UA program is global initiative of SAP A.G., the world leader in the ERP technology.

The course started on 29th July 13 and will end before 15th Sept 2013. We will meet on all Wednesdays after lunch from 2pm to 5pm.

Before each classroom or Lab session, the session plan will be shared with all participants by a post at this blog. Each student is expected to subscribe to this blog and check all the communication. After each session, as well, this blog will be posted with details of the deliberations during the session. All students are also encouraged to post any questions or doubts they have. This will help sharing with all students, the questions and doubts that you may have and the answers from the faculty. This ensures that you will participate in all learning process through out the 4 month period of the course.

After each session, you are also required to answer a set of questions on an online form. This is a regular feedback to the faculty and for reporting the status to the COEP management. After completion of the first session on 7th August, please access this online form at http://goo.gl/utJJb

During the first session, we will go through the basic logistics and organization of the course. Following is the agenda for first session:

The presentation for the classroom session can be downloaded from shared folder at PGDERP/Course Presentations/Ashok Ranade  http://goo.gl/k0Ewqt

This will be followed with practical hands on work of installation and navigation in ByD. ByD software is available only SaaS. The ByD instance created for our college resides in the SAP cloud. You can access the software from anywhere in the world from a browser with internet.

Use Microsoft Internet Exlorer to log in. (Chrome and some other browsers are not supported)
You will log into SAP ByD at https://my311012.sapbydesign.com 
Your PC may not have all the add on components required to run ByD. You may have to download and install such additional components before using ByD software.
User IDs available for logging in are the following

Business Users Manufacturing

SALES01P

SALES02P

MARKETING02P

SUPPLYPLANNER01P

PRODUCTENGINEER02P

PRODUCTIONPLANNER01P

PRODUCTION02P

WAREHOUSE01P

WAREHOUSE02P

WAREHOUSE03P

SERVICEPLANNER01P

SERVICEDESK02P

SERVICEENGINEER02P

EXTCONSULTANT01P

Password for all users is "Welcome1"

Written Test

We now have final decision that test can not be conducted online. You are getting first hand experience of the challenges faced in implementing Enterprise systems. When several users start using the system simultaneously and it is mission critical task, then performance, reliability etc. become very critical. Imagine what challenges you will have when implementing ERP systems for hundreds of thousands of employees for doing hundreds of mission critical processes simultaneously.

Now the exam will be a written test but you will have all objective questions. Some questions will be from what you have compiled. Those question bank links I have given you in my yesterday's post. Link for O2C was wrong. Now it is corrected. There will be some more questions which will cover topics that we studied before mid term exam. There will be about 75 questions for about 30 marks to be completed in 40 minutes.

Because of all this recompilation of exam papers and making copies etc. I was not able to update your marks for Lab exercises and product study presentations. I will finish that in next couple of days.

Wish you all good luck for the exam.

End Sem Exam 24th April 2013

Please review the following 3 spreadsheets which contain all the questions that you have submitted and read my remarks in front of your question if any.
http://goo.gl/PC8mE      P2P questions
http://goo.gl/BT6mH      A2I questions
http://goo.gl/Fw6jz        O2C questions (Now the link is corrected)

I had planned to give the online test with Moodle but the Moodle servers do not seem to provide adequate capacity. I am looking at alternatives but please be prepared for written exam as well.

If there is any need to change venue or something else then please read on this blog post tomorrow morning.

Wish the very best in your exam.

Wednesday 17th lecture

This will be the last lecture in this course. After midterm, with smaller batch sizes, most of you have been able to complete lab assignments in a much better manner.

P2P and A2I assignment, extended date for final submission was 1st April. But following few students  have as yet not submitted their forms.

P2P submissions: At least 1 team member was expected to submit the form. Following teams have not submitted the form properly as yet.
Civil2 no submission, Engineers and MKCP have submitted same form, Schemia form is submitted half complete.

A2I submissions are not received from the following:
7028 Urjit, 1022 Priyanka, 0015 Umema, 0111 Juee, 1045 Swanand, 3024 , Onkar, 3032 Jayant, 1010 Deepa.

O2C lab assignment few students had a problem in completion due to insufficient stock. I have increased the stock to 1000 of each part and hence everyone should be able to complete O2C assignment. The O2C forms will be accepted until end of the day Wednesday 17th.
Following is the list of students who have as yet not submitted the form : 1004 Dhanashri, 1024 Akanksha, 1045 Swanand, 1052 Amita, 3019 Yash, 5053 Karishma, 5078 Lokesh, 0044 Dhirajkumar, 0137 Anurag, ( 0141 Akshay, 0146 Saurabh, 0149 Umesh, 0177 Anuket, 0178 Siddhartha, 1007 Ankita, 9002 Aniket, 9006 Jamadar.

On Wednesday, we will briefly cover one last topic of this course - Reporting.

The End Semester Exam is scheduled on next Wednesday, 24th April. This will be online test on Moodle for about 40 minutes for 30 marks. The objective questions will be on various business processes covered after mid semester as well as topics covered prior to mid semester.

The remaining ERP product study presentations will be on Thursday evening ( MTech Proj Mgt),  Friday morning and all the remaining will be on Saturday morning, 2 batches, 8:30 to 10:30Am and 11am to 1pm.

Thank you for attending the entire semester course with patience. I hope you are now feeling little more confident about ERP and will equip you to take better career decisions.

Wednesday Lecture cancelled because of the visit of Nobel Laureate

As directed by Dean Academics, ERP lecture on Wednesday, 10th April is cancelled.
Those of you who have received the passes to attend the meeting with Nobel Laureate are requested to positively be present at the event.

Please continue completion of O2C and PM exercises at your own convenience. As scheduled, presentations will be organized on Friday (12th) this week.

Order To Cash (O2C) Sales from Stock variant Lab April 5 onwards

As a last step in our course, you are requested to complete 2 exercises in the Order To  Cash scenario.

The first exercise is the process variant for "Sell from Stock" which is the most common situation. The related Business Process Procedure (BPP), the scenario documentation and Book on Sales process are all available on Moodle for the week April 1st to 7th. Please read through all these documents and complete the exercise steps and finally submit the form http://goo.gl/zf1V5

Please also prepare one objective question of the form Multiple choice or True/False or Match as per the following topics assigned to you and submit at http://goo.gl/VdQoC To learn more about your topic you can read through the Book available on Moodle.

Friday Batch	Monday Batch	Saturday Batch	Sales Topic
111003004		110807069	Tax Determination
111003019	111001004	111001010	Value Added Tax
111003029	111001022	111001012	Business Partners
111003031	111005028	111001024	Business Partner Roles
111003048	111005033	111001028	Party Determination
111003058	111005077	111001045	Sales Quote
111003060	111005078	111001052	Document Flow
111003089	111009001	111003024	Sales Quote Workflow
111007028	111009008	111003032	Lead Funnel
111007060	111009011	111005018	Opportunity Funnel
111007069	111009012	111005047	Opportunity Pipeline
111008004	111009080	111005053	Opportunity Volume
111008040	111010044	111005058	Sales Quote Funnel and Success Rate
111008042	111011011	111005061	Pricing in Custome Relationship Management
111008051	111011033	111007001	Price Components
111008063	111011047	111007002	List Price
111008064	111011060	111007015	Product Discount %
111008067	111011064	111007026	Working Condition %
111008078	111013004	111007029	Surcharge
111009036	111013040	111007039	Warranty/ Goodwill
111010015	111013061	111010026	Frieght
111010060	141101007	111010027	Scales
111010111	141109002	111010042	Mass Change of Materials
111010141	141109006	111010047	Assigning status to materials
111010146	141113007	111010058	Sales of Services
111010149	141113008	111010137	Service description in other languages
111010177		111011046	Product Catalog
111010178		111011051	Customer Returns Processing
141108007		111011058	Output History
		141111009	Invoice duplicate

Product Study Assignment - final presentations

We have come towards the end of our Introduction to ERP course. You have learned about the essential features of the ERP and then get some hands-on practice of SAP-ByD ERP product. In this short period, all you were able to learn, was to appreciate what ERP application and underlying technology is. You have practiced few very elementary business processes of procurement and sales. In real life, you will be faced with some extremely complex processes in manufacturing, supply chain management, warehousing, financial and market planning and forecasting etc. Generally to learn all complexities of advanced ERP products it takes a few years. From next year, COEP is planning to introduce a post diploma with 12 courses in ERP with SAP certification and project work. Keep tuned to know more about this and spread the word around.

While you have got some exposure to one of the easy to use SAP ERP products (ByD), you were also asked to study one of the thousands of other ERP products in the market. As a student of ERP, it is important for you to have a very broad understanding and hence the final step in this course is to do self study of one other ERP product and share your knowledge with your other classmates. In the last 3 weeks of the course, you will make a short 10 minute presentation of the product that you have studied and submitted a written report as the assignment. You will also listen to all other students in your batch and help me do a collaborative assessment.

The schedule of presentations is available in a spreadsheet at  http://goo.gl/hP57b. Please note that if you are not present at the specified time allocated to you, then it will not be possible to give you an alternative time slot and you will lose all marks reserved for this presentation. You will get max 5 marks for your presentation and 5 marks for submitting your assessments of other presentations.

Please prepare your presentation as per this template http://goo.gl/yT4ev . I am expecting some SAP consulting partner representatives to listen to your presentations and hence please show your best at the presentation time. All presentations will be organized in CAD classroom of Prof Arati Mulay in the Production Engineering department. Please bring your presentations in the MSPowerpoint format on a USB pen drive.

P2P and A2I submissions closing

All batches are completing their Lab sessions for P2P and A2I today, 1April 2013.
You were expected to submit following 2 forms for P2P Lab:
http://goo.gl/q9P6b
http://goo.gl/vqLf3
and following 2 forms for A2I Lab:
http://goo.gl/BoU1B
http://goo.gl/43S9r

Many of you have not submitted the question in the form of Multiple Choice type. I had requested you to submit the question in the form of Multiple Choice or True/False or Match or Fill in Blank type. I notice that the "Fill in the blank" type questions are not of objective type. Therefore, I request that please do not submit any questions of "fill in the blank" type. Please review the following 3 spreadsheets which contain all the questions that you have submitted and read my remarks in front of your question if any.
http://goo.gl/PC8mE      P2P questions
http://goo.gl/BT6mH      A2I questions
http://goo.gl/IUlK1         O2C questions

The progressive assessment of all your submissions is displayed at http://goo.gl/LBzoE
If required please resubmit your question in the objective form. All these forms will be closed for submission by end of Tuesday, 2nd April 2013.

A2I (Marketing To Opportunity) Lab 22nd, 25th March and 1st April

The required BPP (Business Process Procedure) document. a book on marketing and Business Process explorer presentation  is uploaded on Moodle. Please complete your exercise and record your work at the input form http://goo.gl/T4ufH

The Friday batch of Lab has already completed the A2I exercise on 22nd March.
The Monday batch has completed A2I exercise on 25th March.
The Saturday batch was scheduled on 30th March. but as many students will not be available on 30th due to proximity of holidays, their Lab session is postponed to Monday, 1st April evening 5:30pm.

All students are requested to complete one question per student on topics as assigned in the following table:

Friday    Batch	Monday Batch	Saturday Batch	Marketing Topic
111003004		110807069	Target Group
111003019	111001004	111001010	Creating target groups from worklists
111003029	111001022	111001012	Creating target groups from reports
111003031	111005028	111001024	Campaign
111003048	111005033	111001028	Response options for campaign
111003058	111005077	111001045	Campaign Type
111003060	111005078	111001052	Executing a campaign
111003089	111009001	111003024	Campaign Key Performance Indicator
111007028	111009008	111003032	Accounts
111007060	111009011	111005018	Contacts
111007069	111009012	111005047	Lead Generation
111008004	111009080	111005053	Lead handover
111008040	111010044	111005058	Qualified Lead
111008042	111011011	111005061	Opportunity
111008051	111011033	111007001	Sales Cycle
111008063	111011047	111007002	Lead Funnel
111008064	111011060	111007015	Competitors
111008067	111011064	111007026	Business Partners
111008078	111013004	111007029	Corporate Accounts
111009036	111013040	111007039	Private Accounts
111010015	111013061	111010026	Sales Activities
111010060	141101007	111010027	Microsoft Outlook Integration
111010111	141109002	111010042	Microsoft Excel Integration
111010141	141109006	111010047	Blocked Accounts and Contats
111010146	141113007	111010058	Contact History
111010149	141113008	111010137	Synchronize contacts with Outlook
111010177		111011046	Synchronize emails with Outlook
111010178		111011051	Synchronize Calendar, ToDo Lists with Outlook
141108007		111011058	Marketing Report View
		141111009	Service Requests

Each topic is assigned to one student from each batch.
Please submit your question and answer at http://goo.gl/LguFV

P2P Lab assessment for Monday and Friday batch is now complete. The marks will be published in spreadsheet located at http://goo.gl/Y2H0d . P2P exercise if completed by the group and  the corresponding form is submitted by one of the group member then each team member gets upto 4 marks. For submitting the  question and answer you get 1 mark. If you have submitted the question but in the objective question form then please resubmit your question in the objective form. You can review all the questions prepared for P2P by all students of the class at http://goo.gl/xvwJ8

Lab Assessment

As you are all aware that the Lab work will be assessed for 30 marks. The breakup of all marks for this course is as under:
T1 test                  10  completed
Midsem exam      30  completed
Lab work             30 
End sem exam     30

Your T1 and midsem exam marks are already submitted to exam cell.

Lab work will be assessed as under:
ERP Product study revised 2nd submission and presentation   10
P2P exercise and P2P related question     5
A2I exercise and A2I related question      5
O2C exercise and O2C related question   5
PM exercise and PM related question      5
The last day for completion of P2P exercise and Question is the first day when your batch will start A2I exercise. Therefore, the last day for submission of P2P exercise and question for Friday batch will be 22nd March. For Monday batch it will be 25th and for Saturday batch it will be 30th March. Late submissions will not be accepted.

 

Wed 20th March Lecture

We will have a joint lecture session for all students in Production Engg department as usual.

We will review the "Marketing to Opportunity" scenario. Marketing to Opportunity is also referred as Awareness to Inquiry or A2I for short. Next week you are expected to complete the A2I exercise, read through the book on Marketing available on ByD Help and the Scenario explorer presentation also available from ByD Help. All these documents are also stored in Moodle for your ready reference.

Your last week exercise and question forms for P2P scenario should be submitted by end of this week, before you start work on A2I scenario.

Financial transactions Lab 15th, 18th and 23rd March

As explained in our last meeting, we will now have 3 batches for completing Lab exercises. By this time you must have already completed the P2P scenario steps upto creating the Purchase orders. Now please proceed to complete the remaining process steps, primarily related to financial transactions. After completing all process steps, fill in the feedback/ input form which was shared with you few weeks ago at http://goo.gl/4UOXQ  Please fill in all the document numbers that you created while completing the P2P scenario tasks.

In our last lecture, I had informed you to be watchful while executing your exercise steps and understand each field on the screen. Dont just execute exercise steps in a mechanical manner. You are now therefore requested to study one field thoroughly with all the online help information available on ByD and prepare an objective question for that field. You can prepare a question either of the following 4 types - multiple choice question, True/False, Fill in the blanks or Match.

The Friday batch of students (Teams: Apollo, Nimbus, Fusion, Xplorer, Harbinger, MechCorp) which attended Lab session on Friday, 15th March, is now requested to prepare one question per student from one of the following topics.

1.Logistic Area

2.Planning Area

3.Availability confirmation

4.reference price material

5.Valuation

6.Gross Price

7.Net Price

8.Unit of Measure

9.Goods and services expected flag

10.Invoice Expected Flag

11.Payment terms

12.Payment Reason

13.Due date

14.Posting Date

15.Invoice Entry

16.Related source document in Journal entry

17.Related source document type.

18.GAAP

19.IFRS

20.Journal entry type

21.Double entry book keeping

22.Journals

23.Ledger of accounts

24.Trial Balance

25.P and L account

26.Balance sheet.

27.Debit and Credit 

Please submit your question with expected answer at http://goo.gl/zmKm3

The Saturday batch ( Teams: MKCP, Phoenix, Nitrus, Skimmia, Mastermind, Genesis) which is scheduled to attend lab sessions on Saturday, will not have lab sessions on 16th, because the lab is not available. This batch will attend their lab on next Saturday on 23rd March.
Topics for preparing question for Saturday batch are following:
1. Availability Confirmation - Pratiksha
2. Unit of Measure - Kshitija
3. MRP - Kalyani
4. Single BOM level planning
5. RFQ - Jayant
6. Bundle and Order - Ajinkya
7. Service Receipt - Aditya
8. PO Acknowledgement - Swamy Yogesh
9. Post Goods Receipt - Kaustubh
10. Inbound & Outbound Delivery - Mangesh
11. Document Flow - Chetan
12 Outgoing Bank Transfer - Pujan

Please submit your question with expected answer at http://goo.gl/zmKm3

The Monday batch (Teams:  CSK, Engineers, BATUicons, Civil 2, Alchemist and A team Electrical) will attend the lab sessions on Monday the 18th March as planned from 8:30AM to 10:30Am.

P2P Accounting 11th March 2013

I hope you have had real good time in last week. You did a great job. Great events, excellent planning, team work and energy. Congratulations!

Most of you have completed the P2P exercise upto creating the Purchase Order. The following process steps have accounting effect. SAP ByD automatically creates all related financial transactions. We will first review these accounting effects and then you can proceed to complete the remaining process steps of P2P scenario.

Today's presentation slides about Accounting are uploaded on Moodle. However, you do not have access to Moodle. Therefore, I have uploaded the slides on Google Docs. Here is the link to access the slides http://goo.gl/ZB726

I notice that many students are unable to complete the exercises in the specified time because I am not able to provide personal attention to them. Therefore, from next week, I propose to have extra Lab sessions. We will make 3 separate batches (about 28 students in each batch) All of you will attend one 2 hour Lab session  on either Monday, Wednesday or Friday. In addition, we will have one joint classroom session every Wednesday morning. Based on your team performance until midterm, I have made 3 batches for Lab sessions as under.

Monday 8:30 AM to 10:30AM
Teams:  CSK, Engineers, BATUicons, Civil 2, Alchemist and A team Electrical

Saturday 9:30AM to 11:30AM
Teams: MKCP, Phoenix, Nitrus, Skimmia, Mastermind, Genesis

Friday 8:30AM to 10:30AM
Teams: Apollo, Nimbus, Fusion, Xplorer, Harbinger, MechCorp

In addition, M.Tech Project Management students will have their Lab sessions on Thursday 4:30PM.

4 March - P2P exercise, MidSem Marks & Assignment Peer Review

We had started P2P exercise on Friday 2nd March. Only 2 teams were successful in completing the  exercise upto the point of Purchase Order. All teams are requested to complete all steps of the exercise today. While completing the exercise please remember to note down every document being created in the system. Before th eend of the Lab session, please fill in the feedback form and inform the details of all documents you have cerated during the Lab session at http://goo.gl/4UOXQ

Your T1 and midsem exam marks are now published in a spreadsheet in Moodle at a location immediately after the MidSem exam quizz. Any corrections required  that you had identified have been already incorporated.

You have submitted ERP Product study assignment on Moodle for the 2nd time. Unfortunately, I notice that majority students have not submitted your assignments in the MSWord template format. Any submission which is not in the specified MSWord template form will not be acceptable. You will have to reformat your documents and resubmit it. I would also like your documents peer reviewed before resubmission to ensure that your documents are complete and as per specified requirements before you resubmit it.
 

MidSem Answer sheets review & P2P exercise - 1st March 13

Friday, 1st March 13, we will meet in academic complex computer lab at 8:30 AM.
We will review the answer sheets for midsem exam by each group, while others will start working on the P2P exercise. 

T1 answersheets - Monday 18th

On Monday, there will be no class being in the exam week.

You are, however, requested to review your T1 answersheets and marks obtained at my office in Production Engineering Department between 9:30AM and 10:30AM or later during lunch time between 12noon and 2PM.

On Wednesday, 20th, from 10AM to 12noon, the Mid semester exam will be conducted at Academic Complex computer Lab on Moodle. Please make sure you have access to Moodle and can log into the ERP2 course. If you are having any problem in accessing Moodle course then contact immediately Ms. Trishna at Data Center and get your problems resolved. The questions will be based on all theory and Lab sessions but there will be no questions related to the Assignment of ERP product study.

Procure To Pay (P2P) - 11 Feb 2013

This week we will start exploring the first major business scenario in Supply Chain Management.

Supply Chain Management starts from procurement of goods and services from suppliers and ends with delivering the finished or manufactured goods and services to the final consumer.

The first part of SCM is identified by the end to end business scenario known as Procure To Pay (commonly refered as P2P) or also known as Requisition to Pay or Purchase to Pay.

SAP ByD has configured following 3 variants of this business scenario. Business scenario Explorer provides following documentation of these scenarios. Please download these powerpoint presentations and display them on your PC in slide show mode.
Procure to Pay (Stock materials) http://goo.gl/e1SAn
Procure to Pay (Non Stock materials) http://goo.gl/lZxlV
Procure to Pay ( Services) http://goo.gl/gU4E8

In our first session, we will try to understand the process steps for Supply planning and Initiating Purchasing. We will look into all steps upto the stage of creating a material requisition for purchase. We will compare these process steps between these 3 different variants.

Finally, after completion of the session please fill in this feedback form http://goo.gl/c01NV 

ERP Lab 8 Feb 2013

We have learned a few things about ERP and how to navigate through SAP ByD product. Some students have very quickly absorbed while there are quite a few who have not been able to complete all Lab exercises. Those who have not completed the previous exercises are requested today to complete  the following three input forms based on the completion of respective exercises.
(1) SAP installation: After you complete SAP ByD installation and all the required other software components like MSOffice, Adobe etc, please fill in the form at http://goo.gl/Ga4N5. You should test the installation of some other student's PC and your PC should be checked by some other student
(2) SAP Navigation exercises are to be performed as directed in form http://goo.gl/5AS7s
(3) Organization and Employee Task exercises are explained in the self learning tutorial available on Moodle. You are requested to complete the exercises as explained in the video demo tutorials available on the ftp software server on the COEP website. Watch these video tutorials to understand the steps, then perform these steps manually by logging into SAP ByD software and do it yourself. Finally, log in the results into the input form at http://goo.gl/cLKz5

Today is the last day for you to complete these 3 forms. No more extensions will be given.

For those of you, who have already completed all these assignments, you are requested to reformat and improve your Product Study assignment based on the MS Word template available at http://goo.gl/6iBhD  . An example of a filled in template is given in http://goo.gl/DmPV6.
Finally before the end of the day, all students are requested to submit the feedback form at http://goo.gl/z50eC

Workforce admin Lab - 1st Feb 2013

Friday morning 8:30am we will meet in the Academic block ground floor computer lab.

ERP consists of various business scenarios and during this course, we will execute several business scenarios using SAP ByD by taking many different job roles in the dummy company "Almika Pvt Ltd" We will start with first business scenario of "Workforce Administration"

This scenario will require 2 different roles. A workforce administrator ( someone from HR or Personnel department) and the employee himself or herself.

We will start by initially assigning the authorizations for workfoce administrator to one student from each team. This workforce administrator will transfer the other team members from existing Mumbai Headqurters to another department of Finance. There after as given in the "Business Process Procedure (BPP)" document the workforce administrator and employee will perform all tasks in the sequence specified in the BPP.

You are also requested to start preparing revised improved assignment document for the ERP Product that you are studying for the past few weeks. The revised assignment document should be resubmitted latest by 15th February. Please note,  I do not accept the assignments after the due date. Therefore those who could not submit their first version of assignment document on due date can not submit it now. Now I have written very clear instructions on how the assignment document should be prepared on the Moodle course page. Please carefully read and follow those instructions.